Privacy Policy

Last Updated: October 9, 2026

This Privacy Notice explains how we collect, use, disclose, and otherwise process personal information in connection with our Services. This Privacy Notice is not a contract and does not create any legal rights or obligations. 

APIAVote is a national nonpartisan organization that works with partners to mobilize Asian American and Pacific Islanders in electoral and civic participation. Asian and Pacific Islander American Vote (“APIAVote“, “we,” “us,” or “our”) envisions a world that is inclusive, fair, and collaborative, and where Asian Americans and Pacific Islander communities are self-determined, empowered, and engaged. APIAVote is headquartered at 1612 K St. NW, Suite 600, Washington DC, DC 20006, with operations across the United States.

Our Services: When we use the term “Services”, we are referring to our website, and the third-party voter registration software and marketing Services we offer. This Privacy Notice does not cover or address the personal information collected, use, or disclosed by or on behalf of third parties. 

From the first moment you interact with us, we are collecting personal information about you. Sometimes we collect personal information automatically when you interact with our Services and sometimes, we collect the personal information directly from you. At times, we may collect personal information about you from other sources and third parties, even before our first direct interaction.

Personal Information You Provide

We may collect the following personal information you provide in connection with our Services:

• Contact information, including address, email address, and phone number;
• Survey information, including information provided in any questions submitted through surveys you complete;
• Event Information, including when you attend an event hosted or sponsored by us, we may collect your information, photos and/or videos of you while in attendance;
• Donation information, including credit card information (which is processed by our third-party payment processor),  and donation history; and
• Other identifiable information, including name, age, organization affiliation, and date of birth. 

Personal Information Automatically Collected

As is true of most digital platforms, we may collect certain personal information automatically when you visit our Services, including:

• Log File Data, including your internet protocol (IP) address, operating system, browser type, browser id, date/time of visit, and pages visited.

• Analytics Data, including the electronic path you take to our Services, through our Services and when exiting our Services, as well as your usage and activity on our Services, such as the links and objects you view, click or otherwise interact with (also known as “Clickstream Data”).

• Location Data, including your general geographic location based on your IP address or more precise location when accessing our Services through a mobile device.

For information about our and our third-party partners’ use of cookies and related technologies to collect information automatically, and any choices you may have in relation to its collection, please refer to the Cookies and Other Data Collection Technologies section below. 

Personal Information from Other Sources and Third Parties

We also obtain personal information from other sources, which we often combine with personal information we collect either automatically or directly from you. 

We receive the same categories of personal information as described above from the following sources and third parties:

• Rock the Vote: Rock the Vote’s voter registration software is embedded into APIAVote’s website in order to facilitate your ability to register to vote and check your voter registration status. For more information regarding Rock the Vote’s privacy practices, please refer to its privacy policy here. 

• College Ambassador Partnerships: We partner with youth ambassadors at U.S. colleges and universities to create and implement a non-partisan program to educate and mobilize Asian and Pacific Islander voters in local, state, and national elections. 

• Publicly Available Sources: We collect personal information about individuals that we do not otherwise have, such as contact information and voter file information from publicly available sources. 

• “The Voter File”: APIAVote is a national partner of State Voices, who provisions access to the statewide “Voter File” in each state (plus the District of Columbia) through the VAN. Within the VAN is information available within each person’s voter file record, which is sourced from publicly-available information (i.e. the state’s voter file), data procured through the data vendor, Catalist, commercially-available information appended to the VAN (i.e. some phone numbers), and predictive models that predict certain characteristics attributable to each person. For more information regarding State Voices’ privacy practices, please refer to its privacy policy here. 

We use personal information we collect to: 

• If you choose to contact us, we may need additional information to fulfill your request or respond to your inquiry. We may provide additional privacy disclosures where the scope of the inquiry/request and/or personal information we require falls outside the scope of this Privacy Notice. In that case, the additional privacy disclosures will govern how we may process the information you provide at that time. 
• Process and advertise donations;
• Request individuals to complete surveys about our organization, organizations we partner with, and Services;
• Administer, improve, and personalize our Services, including by recognizing an individual and remembering their information when they return to our website;
• Process our volunteer interest forms, facilitate the onboarding process for our volunteers and provide our volunteers with the information they need to administer our Services;
• Communicate with individuals, including via email, social media, text message and telephone calls, for both transactional and commercial purposes, including to provide you with news alerts, newsletters, action alerts, offer you information and updates on our Services , and about programs and opportunities related to the mission of APIAVote.  
• Identify and analyze how individuals use our Services;
• Conduct research and analytics on our user base and our Services, and update our social media profiles;
• Improve and customize our Services to address the needs and interests of our user base and other individuals we interact with;
• Test, enhance, update, and monitor the Services, or diagnose or fix technology problems;
• Help maintain the safety, security and integrity of our property and Services, technology assets and business;
• Defend, protect, or enforce our rights or applicable contracts and agreements;
• Process a business transaction or reorganization;
• Prevent, investigate, or provide notice of fraud or unlawful or criminal activity; 
• Effectively and strategically target our audience for nonpartisan civic engagement programs; and
• Comply with legal obligations.

We disclose personal information in the following ways: 

• Within APIAVote: We are able to offer you our Services because of the hard work of our team members and volunteers. APIAVote discloses personal information to other APIAVote affiliates, partners, or related entities for purposes and uses that are consistent with this Privacy Notice.  
• Service Providers: We may utilize third-party service providers to perform functions on our behalf, such as marketing, website development or hosting, web analytics, direct voter contact, and fraud protection.

• User Service and Communication Providers: We share personal information with third parties who assist us in providing our user Services and facilitating our communications with individuals.

• Volunteers: Our volunteers are a critical part of our organization. We may share personal information with volunteers who assist us in delivering our Services.

• Partners: We collaborate with national and local partners. We may share personal information with our partners who assist us in delivering our Services. 

• Other Business as Needed to Provide Services: We may share personal information with third parties that you may engage with through our Services or as needed to fulfill a request or transaction (e.g., payment processor).
• Business Transaction or Reorganization: We may take part in or be involved with a corporate business transaction, such as a merger, acquisition, joint venture, or financing or sale of company assets. We may disclose personal information to a third-party during negotiation of, in connection with or as an asset in such a corporate business transaction. Personal information may also be disclosed in the event of insolvency, bankruptcy, or receivership.

• Social Media: We may share your personal information, with your consent, on our social media platforms (e.g., Twitter, Facebook, Flickr), for marketing purposes including your photo, testimonials, or volunteer generated content including videos documenting our grassroots volunteers and partners;  content you upload to our Services, photos or videos captured at our events, or interacting us through those platforms.  Your personal information is subject to your privacy settings with each social network.  To learn more about the use of data collection technologies by social media sites, please visit each website’s privacy policy page. 
• Text Messages: Text messaging opt-in data and consent will not be sold or shared with third parties or affiliates for their marketing or promotional purposes.

• Legal Obligations and Rights:  We may disclose personal information to third parties, such as legal advisors and law enforcement: 

• in connection with the establishment, exercise, or defense of legal claims; 
• to comply with laws or to respond to lawful requests and legal process; 
• to protect the rights and property of us, our agents, customers, and others, including to enforce our agreements, policies, and terms of use;
• to detect, suppress, or prevent fraud; 
• to reduce credit risk and collect debts owed to us; 
• to protect the health and safety of us, our customers, or any person; or 
• as otherwise required by applicable law.

• Consent:  We may disclose personal information about you to certain other third parties with your consent.

Please note that if you attend an event or program of APIAVote or its partners, you are entering an area where photography, audio, and video recording may occur. 

What We Collect When Using Cookies

We and our third-party partners and providers may use cookies to automatically collect certain types of usage information when you visit or interact with our email communications, websites, and other Services. For example, we may collect log data about your device and its software, such as your IP address, operating system, browser type, date/time of your visit, and other similar information. We may collect analytics data or use third-party analytics tools (e.g., Google Analytics to help us measure usage and activity trends for our Services and better understand our customer base).

Third-party partners and providers may also collect personal information about your online activities over time and across different websites when you use our Services.

How We Use That Information

We use or may use the data collected through cookies to: (a) remember information so that you will not have to re-enter it during your visit or the next time you visit our Services; (b) provide and monitor the effectiveness of our Services; (c) monitor online usage and activities of our Services; (d) diagnose errors and problems with our Services; (e) otherwise plan for and enhance our Services; and (f) facilitate the purposes identified in the Our Use of Personal Information section of this Privacy Notice.  

Please note that we link some of the personal information we collect through cookies with the other personal information that we collect about you for the purposes described in this Privacy Notice.

Your Choices About Cookies

If you would prefer not to accept cookies, most browsers will allow you to: (i) change your browser settings to notify you when you receive a cookie, which lets you choose whether or not to accept it; (ii) disable existing cookies; or (iii) set your browser to automatically reject cookies. Please note that doing so may negatively impact your experience using our Services, as some features on our Services may not work properly. Depending on your device and operating system, you may not be able to delete or block all cookies. In addition, if you want to reject cookies across all your browsers and devices, you will need to do so on each browser on each device you actively use. You may also set your email options to prevent the automatic downloading of images that may contain technologies that would allow us to know whether you have accessed our email and performed certain functions with it. 

We may share, or we may permit third-party online advertising networks, social media companies, and other third-party services to collect information about your use of our Site over time so that they may play or display ads that may be relevant to your interests on other websites or apps, or on other devices you may use.  Typically, though not always, the information we share is provided through cookies or similar tracking technologies, which recognize the device you are using and collect information, including hashed data, clickstream information, browser type, time and date you visited the website and other information.  This information is used to display targeted ads on or through our services or on other websites, apps, or services. We or the online advertising networks use this information to make the advertisements you see online more relevant to your interests. We may also display targeted advertising to you through social media platforms, such as LinkedIn, Facebook, Twitter, Google, and others. These companies have interest-based advertising programs that allow us to direct advertisements to users who have shown interest in our services or our clients’ services while those users are on the social media platform, or to groups of other users who share similar traits, such as likely commercial interests and demographics. These advertisements are governed by the privacy policies of those social media companies that provide them.

Google Analytics and Advertising. We may also utilize certain forms of display advertising and other advanced features through Google Analytics. These features enable us to use first-party cookies (such as the Google Analytics cookie) and third-party cookies (such as the DoubleClick advertising cookie) or other third-party cookies together to inform, optimize, and display ads based on your past visits to our services. You may control your advertising preferences or opt-out of certain Google advertising products by visiting the Google Ads Preferences Manager, currently available at https://google.com/ads/preferences, or by vising NAI’s online resources at http://www.networkadvertising.org/choices.  

To learn more about interest-based advertising and how you may be able to opt-out of some of this advertising, you may wish to visit the Digital Advertising Alliance’s (DAA) resources and/or the Network Advertising Initiative’s (NAI) online resources, at www.aboutads.info/choices or http://www.networkadvertising.org/choices/ and you can opt-out of receiving some interest-based advertisements on mobile apps by visiting http://www.aboutads.info/appchoices. You may also be able to limit interest-based advertising through the settings menu on your mobile device by selecting “limit ad tracking” (iOS) or “opt-out of interest-based ads” (Android).  

Please note that when you opt out of receiving interest-based advertisements, this does not mean you will no longer see advertisements from us or on our online services.  It means that the online ads that you do see from DAA program participants should not be based on your interests.  We are not responsible for the effectiveness of, or compliance with, any third-parties’ opt-out options or programs or the accuracy of their statements regarding their programs. In addition, third parties may still use cookies to collect information about your use of our online services, including for analytics and fraud prevention as well as any other purpose permitted under the DAA’s Principles.

You may control your information in the following ways:

• How to Control Your Email Communications Preferences.  You can stop receiving promotional email communications from us by clicking on the “unsubscribe link” provided in such communications.  You may not opt-out of service-related communications (e.g., transactional communications, changes/updates to features of the Services, technical and security notices).

• Modifying or Deleting Your Information.  If you have any questions about reviewing, modifying, or deleting your information, you can contact us directly at info@apiavote.org. We may not be able to modify or delete your information in all circumstances.

• Cookies: For information about our and our third-party partners’ use of cookies and related technologies to collect information automatically, and any choices you may have in relation to its collection, please see the Personal Information Automatically Collected section above.

• Calls and SMS Text Messaging: We may use personal information we collect to communicate with you via text message and telephone calls. You can unsubscribe from marketing calls or text messages at any time by replying “STOP” or clicking the unsubscribe link (where available) in one of our messages. Message frequency may vary. Message and data rates may apply. Opt-in data and mobile numbers will not be shared with or sold to third parties/affiliates for marketing.

Our Services are not directed to, and we do not intend to, or knowingly, collect, or solicit personal information from children under the age of 13. If you are under the age of 13, please do not use our Services or otherwise provide us with any personal information either directly or by other means. If a child under the age of 13 has provided personal information to us, we encourage the child’s parent or guardian to contact us to request that we remove the personal information from our systems. If we learn that any personal information we collect has been provided by a child under the age of 13, we will promptly delete that personal information.

Our Services may include links to third-party websites, plug-ins, and applications. Except where we post, link to, or expressly adopt or refer to this Privacy Notice, this Privacy Notice does not apply to, and we are not responsible for, any personal information practices of third-party websites and online services or the practices of other third parties. For example, when you are on the YouTube website, you are subject to YouTube’s privacy policy. To learn about the personal information practices of third parties, please visit their respective privacy notices. 

We will update this Privacy Notice from time to time. When we make changes to this Privacy Notice, we will change the “Last Updated” date at the beginning of this Privacy Notice. If we make material changes to this Privacy Notice, we will notify you by email to your registered email address, by prominent posting on our Services, or through other appropriate communication channels. All changes shall be effective from the date of publication unless otherwise provided.

If you have any questions or requests in connection with this Privacy Notice or other privacy-related matters, please send an email to info@apiavote.org.

Alternatively, inquiries may be addressed to:
Asian and Pacific Islander American Vote (APIAVote)
ATTN: Kevin Hirano, Deputy Director
1025 Connecticut Ave. NW, Suite 600
Washington, D.C. 20036We may use personal information we collect to communicate with you via text message and telephone calls. You can unsubscribe from marketing calls or text messages at any time by replying “STOP” or clicking the unsubscribe link (where available) in one of our messages. Message frequency may vary. Message and data rates may apply. Opt-in data and mobile numbers will not be shared with or sold to third parties/affiliates for marketing.